Mandaluyong Office
External Services

Procurement of Goods or Services

The Government Procurement is the procurement of goods and services by any branch, agency, department, bureau, office, or instrumentality of the Government of the Philippines, including government-owned and/or -controlled corporations (GOCCs), government financial institutions (GFIs), state universities and colleges (SUCs), and local government units (LGUs).

The governing principles and procedures on Government Procurement are the Republic Act No. 9184, or otherwise known as the Government Procurement Reform Act, and its 2016 Revised Implementing Rules and Regulations.

Office or Division:	Bids and Awards Committee
Classification:	Highly Technical
Type of Transaction:	G2G – for government services whose client is a government employee or another government agency
Who may avail:	Any Office within the Cagayan Economic Zone Authority
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Purchase Request	General Services Division (GSD)- Procurement
Annual Procurement Plan (APP) showing that the said project in included in the Authority’s approved budget for the year	GSD – Procurement
Technical Specifications	End User or its Authorized Representative
Cert of availability of funds	Accounting Division

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit requirements to the Bids and Awards Committee	1.1 Prepare Bidding Documents	None	5 days	Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
	1.2 Conduct Pre- Procurement Conference	None	1 day	Bids and Awards Committee Chairperson, Bids and Awards Committee
	1.3 Post the Invitation to Bid and the Bidding Document on PhilGEPs website, CEZA website and in conspicuous places in CEZA Offices	None	5 days (per RA 9184)	Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
	1.4 Conduct Pre- Bid Conference	None	1 day (per RA 9184)	Bids and Awards Committee Chairperson, Bids and Awards Committee
	1.5 Submission of bids by potential bidders	None	8 days (per RA 9184)	Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
	1.6 Conduct Bid Evaluation	None	1 day (per RA 9184)	Bids and Awards Committee Chairperson, Bids and Awards Committee
	1.7 Conduct Post- Qualification Conference	None	5 days (per RA 9184)	Bids and Awards Committee Chairperson, Bids and Awards Committee
	1.8 Approval of Resolution recommended by BAC and Notice of Award to the winning bidder	None	2 days (per RA 9184)	Head of Procurement Entity, Office of the Administrator and Chief Executive Officer
	1.9 Issue Notice of Award to the winning bidder	None	1 day (per RA 9184)	Bids and Awards Committee Secretariat Chairperson, Bids and Awards
	1.9 Issue Notice of Award to the winning bidder	None	1 day (per RA 9184)	Committee
	1.10 Contract Preparation	None	3 days (per RA 9184)	Bids and Awards Committee Chairperson, Bids and Awards
	1.10 Contract Preparation	None	3 days (per RA 9184)	Committee
	1.11 Approval of contract and Notice to Proceed by higher authority	None	1 day (per RA 9184)	Head of Procurement Entity, Office of the Administrator and Chief
		None	1 day (per RA 9184)	Executive Officer
	1.12 Issuance of Notice to Proceed to the winning bidder	None	1 day (per RA 9184)	Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
	1.13 Issuance of copies of Notice of Award and Notice to Proceed to the Property/Supply Division	None	10 minutes	Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
2. Accepts and Inspects goods or services	2. Accepts and inspects goods or services with client/ end user or its authorized representative	None	20 days	Chief Administrative Officer/ Division Chief, General Services Division
2. Accepts and Inspects goods or services		None	20 days
TOTAL:		None	54 days and 10 minutes