Releasing of Outgoing Documents
Receiving of outgoing correspondence (via: courier, private delivery and ordinary mail) to include checking of attachments before issuing document QR Code and delivery
Office or Division: | General Services Division – Records |
Classification: | Simple |
Type of Transaction: | G2C – for government services whose client is the transacting public G2B – for government services whose client is a business entity G2G – for government services whose client is a government employee or another government agency |
Who may avail: | All Cagayan Economic Zone Authority (CEZA) officials and employees |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
N/A | N/A |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Forward the outgoing document/s to the Records Section with complete attachments, if any. | 1.1 Receive outgoing document/s, check completeness of document/s if with attachments and encode in the CEZA Document Management System to issue QR code sticker | None | 10 minutes | Chief Administrative Officer/ Division Chief, General Services Division |
1.2 Deliver document/s to concerned office/s | None | 2 days | Chief Administrative Officer/ Division Chief, General Services Division | |
2.Receive copy of proof of delivery thru the CEZA Document Management System and/or CEZA email. | 2.1 Forward receiving copy of documents thru the CEZA Document Management System | None | 5 minutes | Chief Administrative Officer/ Division Chief, General Services Division |
TOTAL: | None | 2 days and 15 minutes |
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