Mandaluyong Office
External Services

Legal Documents Preparation and Monitoring Procedure

This procedure covers preparation and review of all documents including legal documents and matters.

Office or Division:	Legal Division
Classification:	Complex
Type of Transaction:	G2G – for government services whose client is a government employee or another government agency
Who may avail:	CEZA Division/Departments/Sections and/or Employees
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Routed Instructions from concerned Division/Departments/Sections and/or Employees.	None
Fully accomplished Legal Service Request Form (1 Copy) Note: The Form may be dispensed with following an immediate routed instruction from the A/CEO	Legal Division

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Division/Departments/ Sections and/or Employees routes instruction, specifying legal documents needed, and subject of the legal letter or opinion sought for review or fill up “Legal Service Request Form” – Legal Division, whichever is necessary	1.1 Acknowledge the receipt of the routed instruction through the Document Management System (DMS) or the Legal Service Request Form.	None	1 day	Attorney V/ Division Chief, Legal Division
	1.2 Office Concerned transmits the documents forwarded with the attached routed instruction to the Legal Division	None	15 minutes	Attorney V/ Division Chief, Legal Division
	1.3 Attorney V reviews the documents or the request transmitted for confidentiality	None	5 hours	Attorney V/ Division Chief, Legal Division
	1.4.1 Attorney V acts directly on the given confidential instructions	None	1 day	Attorney V/ Division Chief, Legal Division
	1.4.2 Attorney V instructs legal staff to review, research and accomplish non-confidential instructions	None	15 minutes	Attorney V/ Division Chief, Legal Division
	1.5 Legal staff designated for the task submits completed work to the Attorney V for approval or review.	None	4 days	Attorney V/ Division Chief, Legal Division
2. Awaits completion of the service requested	2.1.1 For confidential documents, Legal Division Staff forwards the documents and letters to the Office of Administrator and Chief Executive for possible corrections within the timeline provided.	None	15 minutes	Attorney V/ Division Chief, Legal Division
	2.1.2 For non-confidential documents, reviewed by the Attorney V, Legal division staff forwards the documents to the Record Section for routing purposes to concerned offices.	None	15 minutes	Attorney V/ Division Chief, Legal Division
	The documents and letter are logged in Legal Division Logbook as ‘Outgoing documents’ and release
TOTAL:		None	6 days and 6 hours