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Mandaluyong Office
           External Services

Procurement of Goods or Services

The Government Procurement is the procurement of goods and services by any branch, agency, department, bureau, office, or instrumentality of the Government of the Philippines, including government-owned and/or -controlled corporations (GOCCs), government financial institutions (GFIs), state universities and colleges (SUCs), and local government units (LGUs).

The governing principles and procedures on Government Procurement are the Republic Act No. 9184, or otherwise known as the Government Procurement Reform Act, and its 2016 Revised Implementing Rules and Regulations.

Office or Division: Bids and Awards Committee
Classification: Highly Technical
Type of Transaction: G2G – for government services whose client is a government employee or another government agency
Who may avail: Any Office within the Cagayan Economic Zone Authority
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Purchase Request General Services Division (GSD)- Procurement
Annual Procurement Plan (APP) showing that the said project in included in the Authority’s approved budget for the year GSD – Procurement
Technical Specifications End User or its Authorized Representative
Cert of availability of funds Accounting Division
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Submit requirements to the Bids and Awards Committee 1.1 Prepare Bidding Documents None 5 days Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
  1.2 Conduct Pre- Procurement Conference None 1 day Bids and Awards Committee Chairperson, Bids and Awards Committee
  1.3 Post the Invitation to Bid and the Bidding Document on PhilGEPs website, CEZA website and in conspicuous places in CEZA Offices None 5 days (per RA 9184) Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
  1.4 Conduct Pre- Bid Conference None 1 day (per RA 9184) Bids and Awards Committee Chairperson, Bids and Awards Committee
  1.5 Submission of bids by potential bidders None 8 days (per RA 9184) Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
  1.6 Conduct Bid Evaluation None 1 day (per RA 9184) Bids and Awards Committee Chairperson, Bids and Awards Committee
  1.7 Conduct Post- Qualification Conference None 5 days (per RA 9184) Bids and Awards Committee Chairperson, Bids and Awards Committee
  1.8 Approval of Resolution recommended by BAC and Notice of Award to the winning bidder None 2 days (per RA 9184) Head of Procurement Entity, Office of the Administrator and Chief Executive Officer
  1.9 Issue Notice of Award to the winning bidder None 1 day (per RA 9184) Bids and Awards Committee Secretariat Chairperson, Bids and Awards
Committee
  1.10 Contract Preparation None 3 days (per RA 9184) Bids and Awards Committee Chairperson, Bids and Awards
Committee
  1.11 Approval of contract and Notice to Proceed by higher authority None 1 day (per RA 9184) Head of Procurement Entity, Office of the Administrator and Chief
Executive Officer
  1.12 Issuance of Notice to Proceed to the winning bidder None 1 day (per RA 9184) Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
  1.13 Issuance of copies of Notice of Award and Notice to Proceed to the Property/Supply Division None 10 minutes Bids and Awards Committee Secretariat Chairperson, Bids and Awards Committee
2. Accepts and Inspects goods or services 2. Accepts and inspects goods or services with client/ end user or its authorized representative None 20 days Chief Administrative Officer/ Division Chief, General Services Division
TOTAL: None 54 days and 10 minutes  

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