Mandaluyong Office
External Services

Conduct of Media Visit

This procedure applies to any media personnel/entity intending to visit the Cagayan Special Economic Zone and Freeport and covers the process from request up to the documentation of output as a result of the media visit.

The request may be formally submitted either personally or online through the CEZA e-mail ([email protected], cc: [email protected]), or (https://www.facebook.com/OfficialCagayanEconomicZoneAuthority/).

Office or Division:	Corporate Affairs Division
Classification:	Complex
Type of Transaction:	G2B – for government services whose client is a business entity
Who may avail:	Any media entity intending to visit the Cagayan Special Economic Zone and Freeport up to the documentation of output as a result of the media visit
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Formal request that contains the name of media personnel, organization, date and time of intended visit and photocopy of a valid ID	General Services Division – Records

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit letter or request	1.1 Acknowledge and log receipt.	None	10 minutes	Chief Administrative Officer/ Division Chief, General Services Division
	1.2 Endorse to the Corporate Affairs Division	None	10 minutes	Division Manager A/ Division Chief, Corporate Affairs Division
	1.3 Submit memorandum proposal including detailed budgetary requirements and proposed itinerary for A/CEO approval and signature.	None	2 days	Division Manager A/ Division Chief, Corporate Affairs Division
	1.4 Circulate approved memo to concerned offices for preparation of logistics, transportation, accommodations , meals, tokens, proposed itineraries, briefings and orientations.	None	30 minutes	Division Manager A/ Division Chief, Corporate Affairs Division
2. Follow-up on the request for media visit	2. Confirm with the media entity of the final date, time, venue and other information about the media visit.	None	10 minutes	Division Manager A/ Division Chief, Corporate Affairs Division
3. Conduct media visit	3.1 Administer the visit.	None	3 days	Division Manager A/ Division Chief, Corporate Affairs Division
	3.2 Document the media visit and prepare accomplishment report including photos. Monitor and compile news releases from the media entities and disseminate to different offices.	None	1 day	Division Manager A/ Division Chief, Corporate Affairs Division
TOTAL:		None	6 days and 1 hour